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REPORT OF BIRTH OF CHILD BORN ABROAD OF FILIPINO PARENTS

The birth of a Filipino should be reported to and registered with the Philippine Statistics Authority through the Embassy/Consulate General having jurisdiction over the locality where the event took place.  Please check the Consulate Finder or the Consulates Link for the states covered by the Embassy/Consulates General in the U.S.

Requirements:

  1. Duly accomplished application form  in four (4) sets with original signature.
  2. Department of Health (DOH) copy of birth certificate;
  3. U.S. Passport of the child;
  4. Passport and Permanent Resident Card (PRC) of the Filipino parent (if already a U.S. citizen, submit a copy of the Certificate of Naturalization to determine the child’s citizenship.
  5. Passport copy or valid ID of the foreign parent/s.
  6. Copy of Marriage contract of the parents; and Affidavit of Delayed registration of Birth  (if no registration was made after one (1) month of the child’s birth;
  7. Fee is $25.00 for the Report of Birth and $25.00 for the Affidavit (no fee, if Affidavit has been notarized outside), payable in cash or money order, bank draft, certified check or cashier’s check, made payable to "Philippine Consulate General". Personal checks are not accepted;
  8. If parents were not married at the time of the child’s birth: an Affidavit of Admission of Paternity (AAP) must be executed by the Father; an Affidavit to Use the Surname of the Father (AUSF) must be executed by the Mother; a Certificate of Registration of Legal Instrument for those executing AAP and/or AUSF must be filled out by either parent;
  9. Fee of $25.00 each; and
  10. Requirements should be submitted in four (4) sets.  

REPORT OF MARRIAGE BETWEEN FILIPINOS OR A FILIPINO AND A FOREIGN NATIONAL

The marriage of a Filipino should be reported to and registered with the Philippine Statistics Authority through the Embassy/Consulate General having jurisdiction over the locality where the event took place.  Please check the Consulate Finder or the Consulates Link for the states covered by the Embassy/Consulates General in the U.S.

Requirements:

  1. Duly accomplished application form  in four (4) sets with original signature (information to be supplied will be at the time of marriage);
  2. Marriage certificate;
  3. Passport and PSA issued Birth Certificate of Filipino spouse;
  4. Permanent Resident Card (PRC) or copy of the visa status of the Filipino spouse;
  5. Passport or valid ID of the Foreign spouse;
  6. Affidavit for the Delayed registration of marriage   (if registration was made one (1) month after marriage);
  7. Fee for the ROM is $25.00 and $25.00 Affidavit (no fee, if Affidavit has been notarized outside); payable in cash or money order, debit/credit card, bank draftcertified check or cashier’s check, made payable to "Philippine Consulate General". Personal checks are not accepted; and
  8. Requirements should be submitted in four (4) sets.

Note: 1. If the Filipino applicant’s civil status is Divorced and was married in the Philippines, recognition of the Divorce decree in the Philippines should be finalized prior to the registration of the marriage being reported. 2. If the foreign national civil status is Divorced and was married in the US, also to a foreign national, they need to submit a copy of their marriage contract and divorce decree; and 3. If Widow/widower, applicants need to submit copies of the marriage certificate and death certificate.  

REPORT OF DEATH AND/OR CONSULAR MORTUARY CERTIFICATE

The death of a Filipino should be reported to and registered with the Philippine National Statistics Office through the Embassy/Consulate General having jurisdiction over the locality where the event took place.  Please check the Consulate Finder or the Consulates Link for the states covered by the Embassy/Consulates General in the U.S. Consular. Mortuary Certificates are issued when remains or the cremated remains of a deceased (Filipino or foreign national) are to be transported to the Philippines.

REQUIREMENTS:

  1. Five (5) originals of the duly-accomplished Report of Death application form , typed or printed legibly in black or blue ink, signed by the representative (if deceased is a Filipino citizen). Form should be notarized if submitting by mail.
  2. One (1) original copy and (5) photocopies of the Certificate of Death issued by the State Department of Health;
  3. One (1) original and five (5) photocopies of notarized certificate issued by the Mortuary Director that the body was properly embalmed, and that the casket contains only the body of the deceased (for human remains only);
  4. One (1) original and five (5) photocopies of the Certificate of Cremation issued by the Crematory (for cremated remains only);
  5. One (1) original and five (5) photocopies of the Certificate of No Contagious Disease issued by the State Department of Health (for human remains only);
  6. One (1) original and five (5) photocopies of the Burial Transit Permit (for human remains only);
  7. Five (5) copies of the Itinerary, to include full flight details and mode of transportation;
  8. Name, address, and contact number of the receiving funeral parlor in the Philippines (for human remains only);
  9. Five (5) photocopies of the deceased’s identification card or passport;
  10. Five (5) photocopies of identification documents (passport, driver’s license, etc.) of the person who will travel with the urn (for cremated remains only).
  11. Fee is $25.00 for the Mortuary Certificate and $25.00 for the Report of Death, payable in cash or money order, debit/credit card, bank draftcertified check or cashier’s check, made payable to "Philippine Consulate General". Personal checks are not accepted;
  12. If sent by mail, Report of Death should be notarized and a self-addressed stamped envelope should be enclosed; and
  13. If deceased is no longer a Filipino citizen, reduce the number of photocopies by two (2) for requirements # 2 - 10 and omit item # 1. 

SOLEMNIZATION OF MARRIAGE

Consular Officers are authorized to solemnize marriages between two Filipinos of the states under the jurisdiction of the Embassy/Consulate General. Please check the Consulate Finder or the Consulates Link for the states covered by the Embassy/Consulates General in the U.S. In view of the infrequency of need for this service, applicants for solemnization of marriage are advised to just call the Embassy/Consulate General concerned for the requirements.

 

CITIZEN'S CHARTER

Civil Registry

Filipino citizens born, married, or who died abroad need to report their birth, marriage, or death with the Philippine Consulate General in Honolulu, which will then forward said report to the Department of Foreign Affairs in Manila for transmittal to the Philippine Statistics Authority.

Office or Division Notarials Section
Classification Complex
Type of Transaction G2C
Who may avail: Filipino citizens
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Confirmed online appointment (except for Filipino citizens who can avail of the Courtesy Lane including seniors, pregnant women, persons with disabilities, seafarers, and minors 7 years old and below) Philippine Consulate General in Honolulu website (honolulupcg.dfa.gov.ph)
Accomplished form for Report of Birth/Marriage/Death (4 originals) (if sent by mail, forms and supporting documents must be notarized) Philippine Consulate General in Honolulu or downloadable from its website
Postage stamps worth US$8.95  
For Report of Birth
1. Birth Certificate (original and 4 copies) State Department of Health
2. U.S. passport of the child (original and 4 copies) State Passport Office
3. Passport of Filipino parent/s (original and 4 copies) c/o applicant/s
4. Permanent Resident Card (PRC) of Filipino parent/s (original and 4 copies) (if already a U.S. citizen, submit copy of  Certificate of Naturalization to determine Filipino citizenship of parent at time of child’s birth) US Citizenship and Immigration Services
5. Passport or valid ID of foreign parent (original and 4 copies) State Passport Office, concerned government office
6. Marriage Certificate of parents (original and 4 copies) State Department of Health

7. If parents were not married at time of child’s birth:

7.1. Affidavit of Admission of Paternity (AAP) (original and 4 copies)

7.2 Affidavit to Use the Surname of the Father (AUSF) (original and 4 copies)

 

7.3 Certificate of Registration of Legal Instrument (original and 4 copies)

7.4 Sworn Attestation, if father can no longer be located and thus an AAP cannot be executed (original and 4 copies)

 

AAP to be executed by father, either at the PCG or before a notary public 

AUSF to be executed by mother, either at the PCG or before a notary public 

Certificate of Registration of Legal Instrument to be issued by the PCG 

Sworn Attestation to be executed by mother at the PCG or before a notary public

8. Affidavit of Delayed Registration of Birth (if registration is made 30 days after the child’s birth) (original and 4 copies) To be executed by parent/s, either at the PCG or before a notary public
For Report of Marriage
1. Marriage certificate (original and 4 copies) State Department of Health
2. Passport of Filipino spouse (original and 4 copies) c/o applicant/s
3. Passport of Filipino spouse (original and 4 copies) Philippine Statistics Authority
4. Permanent Resident Card (PRC) or visa of Filipino spouse (original and 4 copies) US Citizenship and Immigration Services
5. Passport or valid ID of foreign spouse (original and 4 copies) State Passport Office, concerned government office
6. Affidavit for Delayed Registration of Marriage (if registration was made 30 days after the marriage) (original and 4 copies) To be executed by either spouse at the PCG or before a notary public
For Report of Death
1. Death Certificate (original and 4 copies) State Department of Health
2. Deceased’s Philippine passport or identification card (original and 4 copies) c/o person who reported the death

 

Client Steps  Agency Actions  Fees to be Paid  Processing Time  Person Responsible

1. Go to PCG on day and time of appointment; wait for number to be called

For Courtesy Lane clients, log-in at Qless kiosk and wait for number to be called

1. Summon client None 1 minute (to log-in)
Consular Assistant
Civil Registry Section

2. Submit Civil Registry form and supporting documents for processing and evaluation

2. Receive, assess and evaluate completeness of documents

None  10 minutes 
Consular Assistant
Civil Registry Section
3. Submit Civil Registry form with copies supporting documents to the Cashier and pay the required fee 3. Receive the documents and payment, and issue Official Receipt

USD 25 / Civil Registry

USD 25 per Affidavit/Certification

3 minutes 
Collecting Officer
Cashier
4. Wait for processing of Civil Registry Report

4. Process Civil Registry Report

 

4.1 Review and sign Civil Registry Report

None

7 working days

Consular Assistant
Civil Registry Section
 
 
Consul/Vice Consul
Notarials Section
 
5. Return to PCG, log-in at Qless kiosk and wait for number to be called 5. Summon client  None 1 minute (to log-in)
Consular Assistant
Civil Registry Section
6. Present Official Receipt as proof for claim.  If claiming document on behalf of applicant, submit Authorization letter from applicant 6. Hand Civil Registry form to applicant/representative. Request check of accuracy on document and signature on PCG copy of the Civil Registry Report None 5 minutes
Consular Assistant
Civil Registry Section
  TOTAL Depends on whether applicant requires Affidavits/Certifications 7 days, 18 minutes (Steps 2-4, 6)

 

Consular Mortuary Certificate

Filipino or foreign citizens who died abroad will require a consular mortuary certificate for presentation to the airline which will transport their human/cremated remains to the Philippines.

Office or Division: Civil Registry Section
Classification: Complex
Type of Transaction: G2C
Who may avail: All
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Confirmed online appointment (except for Filipino citizens who can avail of the Courtesy Lane including seniors, pregnant women, persons with disabilities, and minors 7 years old and below) Philippine Consulate General in Honolulu website (honolulupcg.dfa.gov.ph)
Death Certificate (original and 4 copies) State Department of Health
Deceased’s Philippine passport or identification card (original and 4 copies) c/o applicant
Certificate that the body was properly embalmed, and that the casket contains only the body of the deceased (for human remains only) (original and 4 copies) issued by Mortuary Director of funeral parlor
Certificate of Cremation (for cremated remains only) (original and 4 copies) Issued by the Crematorium
Certificate of No Contagious Disease (for human remains only) (original and 4 copies) State Department of Health
Itinerary, to include full flight details and mode of transportation (original and 4 copies) c/o applicant
Name, address, and contact number of the receiving funeral parlor in the Philippines (for human remains only) (original and 4 copies) c/o person who reported the death or Mortuary Director of funeral parlor
Identification document (i.e., passport, driver’s license, etc.) of person who will travel with the urn (for cremated remains only) (original and 4 copies) c/o applicant
Postage stamps worth US$8.95, if Consular Mortuary Certificate is to be mailed to applicant. c/o applicant
Client Steps
Agency Actions
Fees to be Paid
Processing Time
Person Responsible
1. Go to PCG on day and time of appointment; wait for number to be called
1. Summon client
None
 
Consular Assistant
Civil Registry Section
2. Submit documents for processing and evaluation
2. Receive, assess and evaluate completeness of documents
None
10 minutes
Consular Assistant
Civil Registry Section
3. Submit copies of documents to the Cashier and pay the required fee
3. Receive the documents and  payment, and issue Official Receipt
USD 25
3 minutes
Collecting Officer
Cashier
4. Wait for processing of Certificate
4. Process Certificate
 
4.1 Review and sign Certificate
None
7 working days
Consular Assistant
Civil Registry Section
 
Consul/Vice Consul
Notarials Section
5. Return to PCG, log-in at Qless kiosk and wait for number to be called
5. Summon client
None
1 minute (to log-in)
Consular Assistant
Civil Registry Section
6. Present Official Receipt as proof for claim.  If claiming document on behalf of applicant, submit Authorization letter from applicant 6. Hand Certification to applicant/ representative. Request check of accuracy on document and signature on PCG copy of the Certificate None 5 minutes
Consular Assistant
Civil Registry Section
  TOTAL USD 25 7 days, 18 minutes (Steps 2-4, 6)