CITIZEN'S CHARTER
Acknowledgement/Notarization of Documents
For private documents such as affidavits, special powers of attorney, deeds, sworn statements, etc., executed in Hawaii to have legal effect in the Philippines, these must be signed in the presence of a consular official and notarized/consularized by the Philippine Consulate General. The notarized document will have as covering page an ACKNOWLEDGEMENT or JURAT, which is signed by a Consular Official and contains the Consulate seal.
| Office or Division | Notarials Section |
| Classification | Simple |
| Type of Transaction | G2C |
| Who may avail: | All |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| Confirmed online appointment (except for Filipino citizens who can avail of the Courtesy Lane including seniors, pregnant women, persons with disabilities, and minors 7 years old and below) | Philippine Consulate General in Honolulu website (honolulupcg.dfa.gov.ph) |
| Document/s for acknowledgement/notarization | For execution by client |
| Valid government-issued ID with photo and signature (original and 1 photocopy) | Client |
| Client Steps | Agency Actions | Fees to be Paid | Processing Time | Person Responsible |
|
1. Go to PCG on day and time of appointment; wait for number to be called For Courtesy Lane clients, log-in at Qless kiosk and wait for number to be called |
1. Summon client | None | 1 minute (to log-in) |
Consular Assistant
Notarials Section
|
|
2. Submit application form and supporting documents for processing and evaluation 2.1 Sign document |
2. Receive, assess and evaluate completeness of documents 2.1 Requests client to sign document/s |
None | 10 minutes |
Consular Assistant
Notarials Section
|
| 3. Submit application with supporting documents to the Cashier and pay the required fee | 3. Receive the documents and payment, and issue Official Receipt | USD 25 per document | 3 minutes |
Collecting Officer
Cashier
|
| 4. Wait for processing of acknowledgement |
4. Prepare acknowledgement and attach to document 4.1 Review and sign acknowledgement |
None |
1 working day (if document received before 12 pm) 2 working days (if document received after 12 pm) |
Consular Assistant
Notarials Section
Consul/Vice Consul
Notarials Section
|
| 5. Return to PCG, log-in at Qless kiosk and wait for number to be called | 5. Summon client | None |
1 minute (to log-in)
|
Consular Assistant
Notarials Section
|
| 6. Present Official Receipt as proof for claim. If claiming passport on behalf of applicant, submit Authorization letter of applicant | 6. Hand acknowledgement to applicant/representative. Request check of accuracy on document and signature on PCG copy of the acknowledgement | None | 5 minutes |
Consular Assistant
Notarials Section
|
| TOTAL | Depends on number of documents | 2 days, 18 minutes (Steps 2-4, 6) |
