IMPORTANT REMINDERS:
- Submission of Application: In person or by mail. Please include a self-addressed, prepaid return envelope with USD 10.10 worth of stamps, preferably from US Postal Service (express or priority mail with tracking numbers), or from a private courier of choice.
To avoid delays, please ensure that all required documents are included in your application. The Consulate may request additional documents to support the application.
The Consulate assumes no responsibility for any delay or loss in the mail, or while the documents are in custody of the courier service. The applicant should note the tracking numbers of all envelopes used and submitted.
- Appointment: If applying in person, please set an appointment through https://kiosk.na4.qless.com/kiosk/app/home/19
- Processing Time: Three (3) days after receipt of the completed application.
TYPES OF CIVIL REGISTRATION:
REPORT OF BIRTH OF CHILD BORN ABROAD OF FILIPINO PARENTS
The birth of a Filipino should be reported to and registered with the Philippine Statistics Authority through the Embassy/Consulate General having jurisdiction over the locality where the birth took place. Please check the Consulate Finder or the Consulates Link for the states covered by the Embassy/Consulates General in the U.S. https://honolulupcg.dfa.gov.ph/2014-05-13-08-50-18/consulate-finder-map
Requirements:
- Duly accomplished application form
in four (4) sets with original signature.
- Department of Health (DOH) copy of birth certificate;
- U.S. Passport of the child;
- Passport and Permanent Resident Card (PRC) of the Filipino parent (if already a U.S. citizen, submit a copy of the Certificate of Naturalization to determine the child’s citizenship.
- Passport copy or valid ID of the foreign parent/s.
- Copy of Marriage contract of the parents; and Affidavit of Delayed registration of Birth
- Fee is $25.00 for the Report of Birth and $25.00 for the Affidavit (no fee, if Affidavit has been notarized outside), payable in cash or money order, bank draft, certified check or cashier’s check, made payable to "Philippine Consulate General". Personal checks are not accepted;
- If parents were not married at the time of the child’s birth: an Affidavit of Admission of Paternity (AAP) must be executed by the Father; an Affidavit to Use the Surname of the Father (AUSF) must be executed by the Mother; a Certificate of Registration of Legal Instrument for those executing AAP and/or AUSF must be filled out by either parent;
- Fee of $25.00 each; and
- Requirements should be submitted in four (4) sets.
- Self-addressed USPS priority mail envelope with postage stamps worth US$ 10.10.
REPORT OF MARRIAGE BETWEEN FILIPINOS OR A FILIPINO AND A FOREIGN NATIONAL
The marriage of a Filipino should be reported to and registered with the Philippine Statistics Authority through the Embassy/Consulate General having jurisdiction over the locality where the wedding took place. Please check the Consulate Finder or the Consulates Link for the states covered by the Embassy/Consulates General in the U.S. https://honolulupcg.dfa.gov.ph/2014-05-13-08-50-18/consulate-finder-map
Requirements:
- Duly accomplished application form
- Marriage certificate;
- Passport and PSA issued Birth Certificate (https://psaserbilis.com.ph) of Filipino spouse;
- Permanent Resident Card (PRC) or copy of the visa status of the Filipino spouse;
- Passport or valid ID of the Foreign spouse;
- Affidavit for the Delayed registration of marriage
- Fee for the ROM is $25.00 and $25.00 Affidavit (no fee, if Affidavit has been notarized outside); payable in cash or money order, debit/credit card (3% convenience fee applies), bank draft, certified check or cashier’s check, made payable to "Philippine Consulate General". Personal checks are not accepted; and
- Requirements should be submitted in four (4) sets.
- Self-addressed USPS priority mail envelope with postage stamps worth US$ 10.10.
Note: 1. If the Filipino applicant’s civil status is Divorced and was married in the Philippines, recognition of the Divorce decree in the Philippines should be finalized prior to the registration of the marriage being reported. 2. If the foreign national civil status is Divorced and was married in the US, also to a foreign national, they need to submit a copy of their divorce decree; and 3. If Widow/widower, applicants need to submit copies of the marriage certificate and death certificate.
REPORT OF DEATH AND/OR CONSULAR MORTUARY CERTIFICATE
The death of a Filipino should be reported to and registered with the Philippine Statistics Authority through the Embassy/Consulate General having jurisdiction over the locality where the person died. Please check the Consulate Finder or the Consulates Link for the states covered by the Embassy/Consulates General in the U.S. https://honolulupcg.dfa.gov.ph/2014-05-13-08-50-18/consulate-finder-map
A Consular Mortuary Certificate is issued when human remains or cremated remains of a Filipino or foreign national are to be transported to the Philippines.
Requirements:
Note: If the deceased is not a Filipino citizen, there is no need for requirements No. 1 and 2 and only three (3) photocopies are needed for requirements No. 3 to 13.
- Five (5) originals of the duly-accomplished Report of Death application form
- Five (5) photocopies of the valid and signed ID of the person who signed the Report of Death form
- One (1) original copy and (5) photocopies of the Certificate of Death issued by the State Department of Health;
- Five (5) photocopies of the deceased’s identification card or passport;
- One (1) original and five (5) photocopies of notarized certificate issued by the Mortuary Director that the body was properly embalmed, and that the casket contains only the body of the deceased (for human remains only);
- One (1) original and five (5) photocopies of the Certificate of No Contagious Disease issued by the State Department of Health (for human remains only);
- One (1) original and five (5) photocopies of the Burial Transit Permit (for human remains only);
- Name, address, and contact number of the receiving funeral parlor in the Philippines (for human remains only);
- One (1) original and five (5) photocopies of the Certificate of Cremation issued by the Crematory (for cremated remains only)
- One (1) original and five (5) photocopies of the Disposition Permit or Certificate on the Removal of Cremated Remains (for cremated remains only)
- Five (5) photocopies of identification documents (passport, driver’s license, etc.) of the person who will travel with the urn (for cremated remains only).
- Name, address, and contact number of the person who will travel with the urn (for cremated remains only)
- Five (5) copies of the Itinerary, to include full flight details and mode of transportation;
- Fee of $25.00 for the Consular Mortuary Certificate and $25.00 for the Report of Death, payable in cash or money order, debit/credit card (3% convenience fee applies), bank draft, certified check or cashier’s check, made payable to "Philippine Consulate General". Personal checks are not accepted; and
- A self-addressed stamped envelope, with stamps worth US$ 10.10 and tracking sticker.
CITIZEN'S CHARTER
Civil Registry
The birth, marriage, or death of Filipino citizens must be reported to the Philippine Consulate General in Honolulu, which will then forward said report to the Department of Foreign Affairs in Manila for transmittal to the Philippine Statistics Authority.
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Office or Division: |
Civil Registry Section |
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Classification: |
Complex |
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Type of Transaction: |
G2C |
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Who may avail: |
Filipino citizens |
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CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
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Accomplished form for Report of Birth/Marriage/Death, notarized (4 originals) |
Downloadable from Philippine Consulate General in Honolulu website |
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Self-addressed USPS priority envelope with postage stamps at the prevailing rate |
US Post Office |
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For Report of Birth |
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1. Birth Certificate (original and 4 copies) |
Hawaii: State Department of Health |
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2. U.S. passport of the child (4 copies) |
Hawaii: State Passport Office |
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3. Passport of Filipino parent/s (4 copies) |
c/o applicant/s |
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4. Permanent Resident Card (PRC) of Filipino parent/s (4 copies) (if already a U.S. citizen, submit 4 copies of Certificate of Naturalization to determine Filipino citizenship of parent at time of child’s birth). |
US Citizenship and Immigration Services |
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5. Passport or valid ID of foreign parent (4 copies) |
State Passport Office, concerned government office |
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6. Marriage Certificate of parents (original and 4 copies) |
State Department of Health |
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7. If parents were not married at time of child’s birth: 7.1. Affidavit of Admission of Paternity (AAP) (original and 4 copies) 7.2 Affidavit to Use the Surname of the Father (AUSF) (original and 4 copies) 7.3 Certificate of Registration of Legal Instrument (original and 4 copies) 7.4 Sworn Attestation, if father can no longer be located and thus an AAP cannot be executed (original and 4 copies) |
AAP to be executed by father, either at the PCG or before a notary public AUSF to be executed by mother, either at the PCG or before a notary public Certificate of Registration of Legal Instrument to be issued by the PCG Sworn Attestation to be executed by mother at the PCG or before a notary public |
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8. Affidavit of Delayed Registration of Birth (if registration is made 30 days after the child’s birth) (original and 4 copies) |
To be executed by parent/s, either at the PCG or before a notary public |
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For Report of Marriage |
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1. Marriage certificate (original and 4 copies) |
Hawaii: State Department of Health |
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2. Passport of Filipino spouse ( 4 copies) |
c/o applicant/s |
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3. Birth Certificate of Filipino spouse/s (original and 4 copies) |
Philippine Statistics Authority |
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4. Permanent Resident Card (PRC) or visa of Filipino spouse (4 copies) |
US Citizenship and Immigration Services |
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5. Passport or valid ID of foreign spouse (4 copies) |
State Passport Office, concerned government office |
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6. Affidavit for Delayed Registration of Marriage (if registration was made 30 days after the marriage) (original and 4 copies) |
To be executed by either spouse at the PCG or before a notary public |
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For Report of Death |
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1. Death Certificate (original and 4 copies) |
Hawaii: State Department of Health |
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2. Deceased’s Philippine passport or identification card ( 4 copies) |
c/o person who reported the death |
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3. Certificate that the body was properly embalmed, and that the casket contains only the body of the deceased (for human remains only) (original and 4 copies) |
issued by Mortuary Director of funeral parlor |
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4. Certificate of Cremation (for cremated remains only) (original and 4 copies) |
Issued by the Crematorium |
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5. Certificate of No Contagious Disease (for human remains only) (original and 4 copies) |
State Department of Health |
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6. Burial Transit Permit/ Disposition Permit (for human remains only) (original and 4 copies) |
issued by Mortuary Director of funeral parlor |
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7. Itinerary, to include full flight details and mode of transportation (original and 4 copies) |
c/o applicant/person who reported the death |
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CLIENT STEPS |
AGENCY ACTIONS |
FEES TO BE PAID |
PROCESSING TIME |
PERSON RESPONSIBLE |
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1. Mail Civil Registry form with supporting documents and required fee. |
2. Receive the application, supporting documents and payment, and check for completeness of requirements and accuracy of details/entries. Process payment and issue Official Receipt. |
USD 25 / Civil Registry USD 25/Affidavit/s, if needed |
10 minutes |
Consular Assistant Civil Registry Section Collecting Officer |
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2. Wait for processing of Civil Registry Report. |
3. Process Civil Registry Report. 3.1 Review and sign the Civil Registry Report. 3.2 Mail document using client’s self-addressed priority mail envelope. |
None |
3 working days |
Consular Assistant Civil Registry Section Consul/Vice Consul Notarials Section Consular Assistant Civil Registry Section |
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TOTAL |
USD 25 / Civil Registry But may incur additional cost for affidavit/s |
3 working days and 10 minutes |
Consular Mortuary Certificate
A consular mortuary certificate is required for presentation to the airline that will transport to the Philippines the human/cremated remains of Filipino or foreign citizens who died abroad.
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Office or Division: |
Civil Registration Section |
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Classification: |
Complex |
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Type of Transaction: |
G2C |
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Who may avail: |
All |
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CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
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Confirmed appointment |
Philippine Consulate General in Honolulu website (honolulupcg.dfa.gov.ph) |
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Death Certificate (original and 4 copies) |
Hawaii: State Department of Health |
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Deceased’s passport or identification card (4 copies) |
c/o applicant |
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Certificate that the body was properly embalmed, and that the casket contains only the body of the deceased (for human remains only) (original and 4 copies) |
issued by Mortuary Director of funeral parlor |
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Certificate of Cremation (for cremated remains only) (original and 4 copies) |
Issued by the Crematorium |
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Certificate of No Contagious Disease (for human remains only) (original and 4 copies) |
State Department of Health |
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Burial Transit Permit/ Disposition Permit (for human remains only) (original and 4 copies) |
issued by Mortuary Director of funeral parlor |
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Itinerary, to include full flight details and mode of transportation (original and 4 copies) |
c/o applicant |
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Name, address, and contact number of the receiving funeral parlor in the Philippines (for human remains only) (original and 4 copies) |
c/o person who reported the death or Mortuary Director of funeral parlor |
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Identification document (i.e., passport, driver’s license, etc.) of person who will travel with the urn (for cremated remains only) (original and 4 copies) Name, address, and contact number of the person who will travel with the urn (for cremated remains only) (original and 4 copies) |
c/o applicant |
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Self-addressed USPS priority envelope with postage stamps at the prevailing rate, if CMC is to be mailed to the applicant. |
US Post Office |
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CLIENT STEPS |
AGENCY ACTIONS |
FEES TO BE PAID |
PROCESSING TIME |
PERSON RESPONSIBLE |
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1. Go to PCG on the day and time of appointment; |
1. Summon client. |
None |
Consular Assistant Civil Registry Section |
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2. Submit documents for processing and evaluation. |
2. Receive, assess and evaluate completeness of documents. |
None |
10 minutes |
Consular Assistant Civil Registry Section |
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3. Submit copies of documents to the Cashier and pay the required fee. |
3. Receive the documents and payment, and issue Official Receipt. |
USD 25 |
3 minutes |
Collecting Officer Cashier |
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4. Wait for processing of Certificate. |
4. Process Certificate. 4.1 Review and sign Certificate. |
None |
3 working days |
Consular Assistant Civil Registry Section Consul/Vice Consul Notarials Section |
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5. Return to PCG for pick-up of Consular Mortuary Certificate |
Summon client. |
None |
1 minute |
Consular Assistant Civil Registry Section |
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Present Official Receipt as proof for claim. If claiming document on behalf of applicant, submit Authorization letter from applicant. |
Hand Certification to applicant/ representative. Request check of accuracy on document and signature on PCG copy of the Certificate. |
None |
3 minutes |
Consular Assistant Civil Registry Section |
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TOTAL |
USD 25 |
3 days, 17 minutes |
