CITIZEN'S CHARTER
Civil Registry
Filipino citizens born, married, or who died abroad need to report their birth, marriage, or death with the Philippine Consulate General in Honolulu, which will then forward said report to the Department of Foreign Affairs in Manila for transmittal to the Philippine Statistics Authority.
| Office or Division | Notarials Section |
| Classification | Complex |
| Type of Transaction | G2C |
| Who may avail: | Filipino citizens |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| Confirmed online appointment (except for Filipino citizens who can avail of the Courtesy Lane including seniors, pregnant women, persons with disabilities, seafarers, and minors 7 years old and below) | Philippine Consulate General in Honolulu website (honolulupcg.dfa.gov.ph) |
| Accomplished form for Report of Birth/Marriage/Death (4 originals) (if sent by mail, forms and supporting documents must be notarized) | Philippine Consulate General in Honolulu or downloadable from its website |
| Postage stamps worth US$7.75, if Civil Registry Report is to be mailed to applicant | |
| For Report of Birth | |
| 1. Birth Certificate (original and 4 copies) | State Department of Health |
| 2. U.S. passport of the child (original and 4 copies) | State Passport Office |
| 3. Passport of Filipino parent/s (original and 4 copies) | c/o applicant/s |
| 4. Permanent Resident Card (PRC) of Filipino parent/s (original and 4 copies) (if already a U.S. citizen, submit copy of Certificate of Naturalization to determine Filipino citizenship of parent at time of child’s birth) | US Citizenship and Immigration Services |
| 5. Passport or valid ID of foreign parent (original and 4 copies) | State Passport Office, concerned government office |
| 6. Marriage Certificate of parents (original and 4 copies) | State Department of Health |
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7. If parents were not married at time of child’s birth: 7.1. Affidavit of Admission of Paternity (AAP) (original and 4 copies) 7.2 Affidavit to Use the Surname of the Father (AUSF) (original and 4 copies)
7.3 Certificate of Registration of Legal Instrument (original and 4 copies) 7.4 Sworn Attestation, if father can no longer be located and thus an AAP cannot be executed (original and 4 copies)
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AAP to be executed by father, either at the PCG or before a notary public AUSF to be executed by mother, either at the PCG or before a notary public Certificate of Registration of Legal Instrument to be issued by the PCG Sworn Attestation to be executed by mother at the PCG or before a notary public
|
| 8. Affidavit of Delayed Registration of Birth (if registration is made 30 days after the child’s birth) (original and 4 copies) | To be executed by parent/s, either at the PCG or before a notary public |
| For Report of Marriage | |
| 1. Marriage certificate (original and 4 copies) | State Department of Health |
| 2. Passport of Filipino spouse (original and 4 copies) | c/o applicant/s |
| 3. Passport of Filipino spouse (original and 4 copies) | Philippine Statistics Authority |
| 4. Permanent Resident Card (PRC) or visa of Filipino spouse (original and 4 copies) | US Citizenship and Immigration Services |
| 5. Passport or valid ID of foreign spouse (original and 4 copies) | State Passport Office, concerned government office |
| 6. Affidavit for Delayed Registration of Marriage (if registration was made 30 days after the marriage) (original and 4 copies) | To be executed by either spouse at the PCG or before a notary public |
| For Report of Death | |
| 1. Death Certificate (original and 4 copies) | State Department of Health |
| 2. Deceased’s Philippine passport or identification card (original and 4 copies) | c/o person who reported the death |
| Client Steps | Agency Actions | Fees to be Paid | Processing Time | Person Responsible |
|
1. Go to PCG on day and time of appointment; wait for number to be called For Courtesy Lane clients, log-in at Qless kiosk and wait for number to be called |
1. Summon client | None | 1 minute (to log-in) |
Consular Assistant
Civil Registry Section
|
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2. Submit Civil Registry form and supporting documents for processing and evaluation |
2. Receive, assess and evaluate completeness of documents |
None | 10 minutes |
Consular Assistant
Civil Registry Section
|
| 3. Submit Civil Registry form with copies supporting documents to the Cashier and pay the required fee | 3. Receive the documents and payment, and issue Official Receipt |
USD 25 / Civil Registry USD 25 per Affidavit/Certification |
3 minutes |
Collecting Officer
Cashier
|
| 4. Wait for processing of Civil Registry Report |
4. Process Civil Registry Report 4.1 Review and sign Civil Registry Report |
None |
7 working days |
Consular Assistant
Civil Registry Section
Consul/Vice Consul
Notarials Section
|
| 5. Return to PCG, log-in at Qless kiosk and wait for number to be called | 5. Summon client | None |
1 minute (to log-in)
|
Consular Assistant
Civil Registry Section
|
| 6. Present Official Receipt as proof for claim. If claiming document on behalf of applicant, submit Authorization letter from applicant | 6. Hand Civil Registry form to applicant/representative. Request check of accuracy on document and signature on PCG copy of the Civil Registry Report | None | 5 minutes |
Consular Assistant
Civil Registry Section
|
| TOTAL | Depends on whether applicant requires Affidavits/Certifications | 7 days, 18 minutes (Steps 2-4, 6) |
